PLANNING and COLLABORATION

SUBCOMMITTEE

OF THE LME

September 4, 2002

3:00 p.m.

711 Executive Place; Room 426

PRESENT: Debbie Jenkins , Director – Child and Family Services, CCMHC

Densie Lucas , Director – Adult Services, CCMHC

Vince Wagner , Director – Managed Care, CCMHC

William H. McDougal, Director – Substance Abuse Services, CCMHC

Terri Knight , Director – Developmental Disabilities Services, CCMHC

Terry Eads , MIS Director, CCMHC

William H. Robinson, Director – Residential Services, CCMHC

Cleveland Wilson, YNP

Ronald AC Butler, Apogee Counseling

Donna Kieft, CONTACT Helpline

Dr. Gil Beeson, Fayetteville Family Life

Rita O’Connell, Mental Health Association of Cumberland County

Michael Strickland, DJJDP

Pearlene Lattimore, P & L Family Care

Elizabeth Drummond. P & L Family Care

I. Review of Minutes

The minutes were reviewed and adopted as written.

II. Committee Composition:

Discussion on who else needs to be at the table:

Homeless Coalition (have been given information per Densie- need to follow up

Law Enforcement (Fayetteville Police Dept. Youth Services Division obtained information in the Community Collaborative meeting last week)

Schools (Sharon Koonce- school social work services indicated interest in attending)

Rick Baynham (faith based coordinator for DSS)

United Way (received invitation to initial public meeting- need to follow up)

Local colleges (received invitation to initial public meeting- need to follow up)

III. Resource Information

No additional information to report today. Stacy is working on incorporating the information provided by Alice Smith into the existing document.

IV. Update from Subcommittee on Survey/Community Outreach

Gil Beeson facilitated discussion from Subcommittee that met yesterday.
Draft survey was distributed. Survey can be used with community organizations, religious groups, non-profit agencies-not intended to be used with providers of clinical services. Changes suggested to the survey: modify language on back: “Would you be willing to accept referrals” instead of “Would you cooperate with CCMHC.” Also suggested that a point of contact and phone number be requested and that a question be listed about awareness of other resources that could be considered.
Committee is proposing that presentations could be made to different groups, focusing on those in charge of a larger group. Articles could also be put in different newsletters encouraging people to respond. There will be need to be a designated point of contact and number to be called at the MHC if individuals do have information to share or desire additional information. This will be decided.
Sharon will handle coordination of media efforts.
Group does not want to duplicate efforts of other community groups. Do not want to be an alarmist in presenting information but do need to make the community aware of what is going on.
Gil asked if a basic packet of information could be put together to be used by those giving presentations in the community so that all presenters will give the same information. MHC staff will work on this.
Ron discussed the need for a strong letter to go to direct enrolled providers noting the importance of learning more about the business planning process and the need to become a part of the provider network. Need to determine from providers information on number of clients on Medicaid or Medicaid/Medicare that are being served and the number of new referrals that could be accommodated by the provider if they are part of the provider network.
Discussion on client profile data. Ron asked about the numbers that will need services due to not qualifying as a target population. Densie said approximately 12%.
Subcommittee will revise survey. Gil will present draft of a letter that would accompany survey to subcommittee and then bring back to full committee next Wednesday.

V. Review of Needs Assessments/Data from Committee Members

No additional information to report today.

VI. Consumer Family Advisory Committee Update

Grid on the composition of the Consumer Family Advisory Committee was distributed. The Planning/Collaboration Committee will review profiles on nominees during the next week for appointment.
Survey used by the State entitled “Working Together for Better Supports and Services” was reviewed. Group discussed possibly coming up with a one page form that could be distributed to agencies, providers, advocates, etc. asking for people to be recommended for inclusion in the process.
Group was reminded that the Consumer Family Advisory Committee must be balanced in its membership. Members also must be able to stay focused on the objective of the group and not an individual agenda.
Discussion on liability issues for Committee members if someone disagrees with a decision and feels that they have been left out. It was noted that the Local Business Plan process would continue even after the initial proposal has been submitted. We will submit a plan that will cover the next three years but the community has to report each year on their status of implementation and changes that need to be made in the plan to be responsive to the community. The formal Plan is also a document that is signed by the leadership of the area program as well as county management. Their signature indicates that the Plan is being sanctioned by them, the area board and county commissioners/county management. The Committees are only making recommendations for inclusion. Thus, the liability for the Plan remains with the area authority and county management