PLANNING and COLLABORATION

SUBCOMMITTEE

OF THE LME

October 16, 2002

3:00 p.m.

MEMBERS   Michael Strickland, DJJDP

PRESENT:    Rose Ferguson, Fergie’s Behavioral Center/PFCS

                        Alice Smith, IPA/Peterkin & Associates

                        Sonya A. Toman, CCDSS

                        Lee Roberts, CCDSS

                        Rod Ford, Employment Source

                        Phil Sprouse, BHC

                        Sarah Hemingway, CommuniCare

                        Donna Kieft, CONTACT

STAFF            Debbie Jenkins, Director – Child and Family Services, CCMHC

PRESENT:     Densie Lucas, Assistant Area Director, CCMHC

                         Sharon Yates, Public Relations/Marketing Manager, CCMHC

                         Terri Knight, Director – Developmental Disabilities Services, CCMHC

                         William H. McDougal, Director – Substance Abuse Services, CCMHC

                         Peggy Hudson, Supervisor – Health Information Management, CCMHC

                         Stacy Martin, Clerk to the Area Board, CCMHC

I.                   Review/Adoption of Minutes

Minutes were adopted as written.

               II.        Update on Business Plan Process

·        Ms. Jenkins gave an update on the Client and Family Advisory Committee (CFAC)

·        There was a discussion regarding the three new regions and the impact this will have on the Cumberland County community.  The Regional Placement Committee will address with the State where Cumberland County wll fit in with the new private replacement for Whitaker School being built in New Bern.

·        Discussion regarding the draft of the strategic plan and what will need to be put together for January and April submission to the State.

·        Provided an overview of what will be required by Providers to gain entry into the network.

·        CCMHC staff provided information from a three-day IPRS training they recently attended.  Discovered that of all the Phase I programs, only one is submitting claims through IPRS. 

·        Ms. Jenkins shared a newspaper article written by Art Costantini a Director of an NC Area Program (who also used to work at CCMHC).  The article expresses frustrations and concerns about the fate of non-target population clients.

·        Members were informed of a newspaper article regarding the closing of Dorothea Dix in Monday’s paper.  Copies of the article were offered to those who wanted.

III.       Update on Needs Assessment/Gap Analysis

·        In looking at the development of the plan, need to factor in trends from data.analyzed.

·        Information was shared regarding baby boomers approaching retirement and that Cumberland County estimates there are currently 22,000 (7.4%) of population over the age of 65.  Anticipate this number to grow to 34% by the year 2020.  Therefore, the delivery system needs to be prepared to serve the demographic population.

·        Discussion about ensuring input from appropriate people to ensure treatment services are designed to be user-friendly for people of all cultures.

·        Identified gap for independent living for 16 year olds and over who are in transition. This led to discussion about some services that DSS offers to this population.

·        There are minimal resources for people ages 18 to 21.

·        There are big issues with students who are age 17 and still in the ninth or tenth grades.  Need more flexibility/resources in helping children obtain their high school diplomas.

·        Another identified gap was services needed by a cognitively challenged individual who is doing well from a psychiatric perspective.

·        There are transition issues from ECI on up through the various services.

·        Mr. Sprouse said there continues to be some gaps in transitioning from hospital in-patient setting back to the outpatient setting.

IV.       Update from Subcommittee on Survey/Community Outreach Discussion on how to put information together.

·        Mrs. Yates distributed “Survey of Counseling and Supportive Services Grid” (See ATTACHMENT A).  Mrs. Yates reported that of the 360 surveys sent out, have received approximately thirty back and that the deadline for return was yesterday.  The subcommittee is moving into Phase II of its plan.

·        Mrs. Yates announced that she and others on the subcommittee are meeting with Allison Williams of the newspaper. Ms. Williams will be doing a feature article in for the faith based section of the newspaper.

·        Dr. Beeson will be meeting with religious leaders beginning on the 22^nd.

·        The committee is working on a way to format the information in a user-friendly manner that will allow for cross referencing.

·        Suggestion was made to incorporate credentialing/licensure information into the resource guide.

·        Need to determine criteria on making referrals.

·        There was a suggestion about incorporating a disclaimer to cover information that we may not be privy to when making a referral.

V.        Review of Planning and Collaboration Strategic Plan grids Established of Time Frames/Products

·        Will begin performing LME functions in 2004 and will be fully operational as an LME in 2007.

·        Mrs. Jenkins will provide concise narrative format for each section based on notes taken from committee discussions.

·        Will submit Strategic Plan in January and the overall business plan document will be submitted in April.

VI.       Round Robin

·        Will provide information on products coming out of the other ongoing LME committees.

·        Will obtain input from other  members of the community (i.e. consumers, etc.)

·        Mrs. Jenkins will bring in the grids being utilized from the other committees to demonstrate how they fit into what this committee is doing.

·        Members were asked to continue filling in the grids with completion dates and anticipated products and outcomes.

VIII.    Next Meeting:  Wednesday, October 23, 2002 at 3:00 p.m; Area Board Room