March 7, 2003; 9:00 a.m.

MINUTES

MEMBERS    Barbara Bosey, Changing Lifestyles

PRESENT:      Jacqueline Adams Cook, Providers Resource Network

                        and Support

                        Thomas Maxwell, S&T We Care

                        Rose Ferguson, PFCS/Fergie’s Behavioral Center

                        Sandra Taylor, Hosanna Youth Facility

                        Michelle Davis, Davis & Associates and Davis, Lloyd & Assoc.

                        Faith Edgeson, Changing Lifestyles

                        Laura Lloyd, Davis Lloyd & Assoc.

                        Kiya Thomas, IPA

                        Alfred Spriggs, L.I.F.E. Concepts

                        Alice Smith, IPA and Peterkin & Associates

STAFF            William H. McDougal, Substance Abuse Services

PRESENT:     Director, CCMHC

                       William H. Robinson, Residential Services Director, CCMHC

Densie Lucas, Assistant Area Director, CCMHC

Stacy Martin, Clerk to the Area Board, CCMHC

I.          Welcome

             Members were welcomed and introductions were made.

II.        Announcements

·          Have received information that competencies go into effect April 2003 as opposed to 2004 as previously told.   Need to obtain copies of competencies.  Also need to get definitions of Qualified Professionals, paraprofessionals, etc., that are in the rules.

·          Ms. Cook said there is a POC at the State that will mail information for LME, etc., for a fee.

·          Ms. Lucas cautioned members to pay attention to the dates of information that is posted on web sites to ensure that the information is not outdated.

·          There will be more changes to service definitions between now and April and then again between April and July.  98% of information CCMHC receives regarding Mental Health Reform comes from the internet.

·          Some of the Phase I programs had to go back to become Phase III programs due to problems.  Some Area Programs who have divested themselves of services have had to go back and try to recoup their staff because they discovered that there were no providers in their communities to provide needed services.

·          Ms. Smith conveyed her frustration over the State piece-milling the steps to reform.

·          Roll and function of LME as well as the core services are constantly changing.  The latest instructions from the state say that the LME where the service is located will be responsible for monitoring and the only authority the LME will have is to report findings to DFS.

·          Mrs. Jenkins will be attending a meeting in Raleigh on Thursday and will hopefully have information to share at the next meeting.

III.       Agenda Adjustments

            None

IV.       Approve Minutes of February 21, 2003 Meeting

A motion was made by Ms. Ferguson to accept the minutes as written.  Motion was seconded by Mr. Maxwell. Minutes were approved as written.

V.         Continued Discussion on Planning

·          Redistributed Communication Protocol (ATTACHMENT A) and 15 pages of new definitions in State Rules (ATTACHMENT B).

·          Will provide Best Practice criteria for Adults, still have not received Child, DD, or SAS.

·          Members were cautioned that if information obtained from the Web pre-dates, January, may want to ensure that the information is still accurate.

VI.       Round Robin

·          Ms. Smith distributed the following documents and shared information on aggregate data they collected while testing the documents:

-          Comprehensive Health Management Services Policy and Procedure Manual (ATTACHMENT C)

-          Comprehensive Health Management, Inc., Incident/Accident and/or Occurrences Report Form (ATTACHMENT D).

-          Comprehensive Health Management Svcs of NC Report on …. (ATTACHMENT E)

·          Information was shared regarding aggregate funding in DD and that the waiver may be eliminated.  CAP slots were only budgeted at $37K at the state. 

·          Additionally, it was the consensus after discussion that room and board rates for residential services will be going away as well.  Members were encouraged to stay on top of the budget cuts that the governor is proposing.

·          There was continued discussion regarding the responsibility and liability lies with the referring county in terms of person-centered planning.  Monitoring will be conducted by the receiving county.

·          Members requested that meeting dates and times be placed on the web. 

VII.      Next Meeting

            Friday, March 14, 2003 at 9:00 a.m.

VIII.    Adjournment