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Service
Monitoring and Oversight Sub-Committee
Of the Local Business Planning Committee
September
4, 2002
MINUTES
PRESENT:
Terry Eads
(chair),
MIS
Director,
CCMHC
Densie Lucas
, Adult
Services Director, CCMHC
Ed Whiteman
,
MIS
, CCMHC
Debbie
Jenkins
, Child and
Family Services Director, CCMHC
Kathy
Edwards, Contracts Manager, CCMHC
William
H. McDougal, Substance Abuse Services Director, CCMHC
Terri Knight
,
Developmental Disabilities Services Director, CCMHC
Stacy Martin
, Clerk to
the Area Board, CCMHC
Lena
Klumper,
Partnership for Children
La-Lisa
Hewett-Robinson, SR-AHEC
Bill
Frye, Myrover-Reese
Alice
S. Carter, Loving Care Habilitation Services
I. Welcome
Terry welcomed everyone for taking an interest in the
committee and for agreeing to attend and work.
II. Introductions
Terry
requested that everyone present introduce themselves for the
benefit of new members.
III. Announcements
- Alice
Carter requested on behalf of the CC Provider’s
Association someone to come out to their meeting and talk
about HIPAA. Ms.
Carter was given
Colleen McComas
’ name
as the agency’s Information Officer.
-
Debbie
Jenkins
announced that she, along with a few other CCMHC staff, will
be meeting with the judges to discuss Mental Health Reform.
-
Terry
Eads
said
there is some question about who will be left and/or serving
on committees at the Division Level.
Debbie
Jenkins
responded by saying that the NC Council has made a request
to the Division that they not change the committee
memberships for continuity.
- Debbie
said that by January 1, 2003 all Division reorganization changes
should be complete. Section
Chiefs are changing.
-
Densie
Lucas
encouraged members to monitor the Division’s website but
warned that this isn’t always the most current
information.
IV. Agenda Adjustments
- Add
approval of minutes from 8-21-02 meeting.
-
Minutes were approved as written.
V. Overview of Service
Monitoring and Oversight Grid
- Terry
asked members to share any information they currently
collect that is required according to the elements on the
grid.
- Terry
led discussion of each of the elements on the grid.
- Lena
Crumpler said she may have some standardized forms she used
with a behavioral health care facility she worked at in
another state and offered to bring them in to share.
- Members
were asked to bring policies and procedures used in their
facilities back to the next meeting.
- At
the request of Alice Carter, Debbie will call Ms. Spigner
about what is being requested from the Providers in the
community.
- There
was a discussion regarding “best practices.”
The State hasn’t released a definition of “best
practices” as of yet but does have a workgroup working on
this issue. Also NAMI is submitting information to the state
for consideration on this topic.
- Alice
Carter expressed some concern that the providers in the
community do not understand that it is essential for them to
become part of the Qualified Providers Network.
VI. Task/Objectives to be Completed
- Members
were asked to go back through the grid again.
- Members
were asked to bring in their policies and procedures.
- Providers
were asked to talk with other providers to see what they are
doing.
- Need
contract monitoring tools.
- Will
sift through all gathered documents to match up with plan
and create a baseline, as this document needs to be written
by October.
VII. Round Robin
No
discussion on this topic
VIII. Next Meeting
The
next meeting is scheduled for Thursday, September 12, 2002 at
3:30 p.m. in the Area Board Room.
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