September 26, 2002

 MINUTES

PRESENT:    Terry Eads (chair), MIS Director, CCMHC

                         Densie Lucas, Assistant Area Director, CCMHC

                         William H. McDougal, Substance Abuse Services Director, CCMHC

                         Colleen McComas, HIM Manager, CCMHC

                         Kathy Edwards, Contract Administration Manager, CCMHC

                         Jerry Bennett, Clients Rights Officer, CCMHC

                         Debbie Jenkins, Child and Family Services Director, CCMHC

                         Stacy Martin, Clerk to the Area Board, CCMHC

                         Bill Frye, Myrover-Reese

                         Alice Smith, Peterkin & Associates and IPA

                         Jacqueline Adams Cook, S&T We Care, Inc.

                         Rose Ferguson, PFCS

                         Anthony McRae, PFCS

I.          Welcome

             Mr. Eads welcomed everyone to the meeting and thanked them for their attendance.

 II.        Introductions

            Mr. Eads asked that everyone introduce themselves for the benefit of new members.  

III.       Announcements

In response to the announcement from last meeting, Mrs. McComas said she would follow up regarding VGFW’s plan.  

IV.       Agenda Adjustments

            Members accepted minutes from 9-19-02 as written.

 V.        Service Monitoring and Oversight Grid

·         Start with how we are doing things internally and as other tings are brought out, will incorporate.

·         Centerpoint has some best practice information that we could get and have those present at the meeting from specialty area prospective look at and see how matches up with what they do.  Will have to identify and implement by July 2003.

·         Have to have a policy which adopts what State says are best practices.

·         Want to give local providers an idea of what other programs are saying best practices are. 

·         Our plan will show that we are analyzing where our community is on this topic.

·         Will complete grid similar to Alamance-Caswell but policy says that we’re going to follow best practice.

·         Attendees will survey other provider.  A small committee will come together to address this comprised of:  Jacqueline Adams Cook, Alice Smith, Rose Ferguson, and Anthony McCrae.

·         Mrs. McComas gave a brief explanation of HIPAA and informed members that she was waiting to hear back from Ms. Smith regarding providing a training on this topic for providers.

·         Mrs. Jenkins distributed the information that Alamance put together (See ATTACHMENT B).  This offers a framework

·         Need to know how long it will take providers to put all the elements in place.

·         There was discussion among providers who were present regarding their fear that many providers have no idea what mental health reform, IPRS, or HIPAA is about and have no idea how it will impact their business.

·         Mrs. Jenkins provided copies of best practice for the various disability areas to those in attendance.

 VI.       Task / Objectives to be Completed

            Discussed above

 VII.     Round Robin

            No discussion on this topic.  

VIII.    Next Meeting

The next meeting is scheduled for Thursday, October 3, 2002 at 3:30 p.m. in the Area Board Room.

 IX.       Adjournment