PRESENT:   Terry Eads (chair), MIS Director, CCMHC

                        Colleen McComas, HIM Manager, CCMHC

                        Jerry Bennett, Clients Rights Officer, CCMHC

                        Debbie Jenkins, Child and Family Services Director, CCMHC

                        Chris Dempster, Roxie Avenue Administrator, CCMHC

                        William H. Robinson, Residential Services Director, CCMHC

                        Dr. Sylvia Branson Ellis, Psychological Services Director, CCMHC

                        Stacy Martin, Clerk to the Area Board, CCMHC

                        Bill Frye, Myrover-Reese

                        Alice Smith, Peterkin & Associates and IPA

                        Letsie Generette, RACA Services and Bryant & Associates

                        Thomas Maxwell, S&T We Care

I.          Welcome

             Mr. Eads welcomed everyone to the meeting and thanked them for their attendance.

II.        Introductions

            Mr. Eads asked that everyone introduce themselves for the benefit of new members.

III.       Announcements

Mrs. Jenkins provided information regarding recent legislation related to group homes.  If a child is placed outside of their county, money must accompany that child to educate them in the receiving county.  Additionally, there is a monitoring piece stating that facilities that lose their license or receive Type A or B penalties, the owner, principal, or affiliate of that facility will not be able to open any new facilities for five years.  The LME is responsible for monitoring this.

IV.       Agenda Adjustments

·         Members reviewed the minutes from Meeting held on 10-3-02 and accepted the minutes as written.

V.        Update on IPRS Training

·         Several CCMHC staff attending a three-day training on IPRS. 

·         Currently Guilford County is the only county that is in production with IPRS.

·         Mr. Eads commented that he now understands why there are problems with IPRS implementation as he has discovered that the system is very complicated.  It is critical to get all data up front, accurately and fast.  Must have target population information completely filled out.  Must have the following client information in order to access the system: first and last name, date of birth, race, social security number, and sex.

·         If a claim is kicked back, it will require research.

·         CCMHC has set a goal of January for referring clients out to other services if they do not meet target populations.

·         Encouraged providers in attendance to spread the word regarding mental health reform and ensuring that providers understand that if they are not part of the Qualified Provider Network as determined by the LME then there is no state money for them.

·         Mr. Eads informed attendees that if they are billing Medicaid directly using EDS software, you need to check on it because eventually EDS won’t be supporting their software and will need to find alternate means of generating HIPPA-compliant forms.

-    The State is encouraging groups of providers to ban together and pull resources because the infrastructures that providers will have to create is massive and expensive.

VI.       Service Monitoring and Oversight Grid

·        Ms. Smith offered a grid that she and a small committee (Rose Ferguson, Anthony McRae, and Letsie Generette) put together.  (See ATTACHMENT A).

·        The committee is currently working on some forms and tools as well as policies to accompany mandates from the State.  Mrs. Jenkins commented that CCMHC may already have some policies put together that the committee might want to take a look at (Incident Reporting, Risk Management, Clients Rights, Confidentiality, and procedures for investigating complaints).  Mrs. Jenkins asked other committee members to forward any other documents that they know of on this topic and she will have for distribution at the next meeting.

·        Mr. Eads and Mrs. Jenkins expressed their appreciation for all the work that this committee put in.

·        Ms. Smith commented that there is a need to develop a tool to access clients’ understanding/comprehension of their rights.

VII.     Task / Objectives to be Completed

·        Mrs. Jenkins asked everyone to look at the Attachment A distributed at today’s meeting along with pages 21 and 22 of the State Plan and grid.

·        Mrs. Jenkins will bring policies/procedures used by Area Program that refer to elements discussed in monitoring section (or will bring on a disk Monday).

·        Ms. Smith will email Attachment A to Mrs. Jenkins to incorporate in CCMHC Plan to the State.

·        Ms. Smith announced that the Providers Association meets third Tuesdays of the month at 5:00 at Ms. Magby’s office, but are having call meetings due to what’s going on with mental health reform.  And, in fact, are meeting this evening.

·        Ms. Smith will write up how providers network with other providers to incorporate in  Planning and Collaboration within the community.

VIII.    Round Robin

·         Ms. Smith commented that she is involved with the planning process at a few  other area programs but appreciates the way that Cumberland County is involving providers in a more significant way than any of the other counties she has involvement with.  She commented that she feels this has fostered a more positive relationship between the area program and local providers.  She also commented that she is happy to see a strong network of strong providers coming to the table for input.

·         Mrs. Jenkins announced that the CFAC met Wednesday and that the participants are asking the right kinds of questions and are looking forward to being involved.  They have decided that they would like to meet weekly.

IX.       Next Meeting

The next meeting is scheduled for Friday, October 18, 2002 at 9:00 a.m. in the Area Board Room.

IX.       Adjournment