Service Monitoring and Oversight Sub-Committee

Of the Local Business Planning Committee

November 15, 2002

 MINUTES

MEMBERS  PRESENT:  

    Rose Ferguson, Fergie’s Behavioral Center/PFCS

    Thomas Maxwell, S&T We Care

    Jacqueline Adams Cook, CAP Providers Association

    Alice Smith, Peterkin & Associates / IPA

    Jose Miranda, Robeson Healthcare

    Wallace Morris, Our House

     Rhena Clark, Outreach Home Health Services

     Letsie Generette, RACA Services

     Miranda Gibson, Peterkin and Associates

STAFF  PRESENT:

     Debbie Jenkins, Child and Family Services Director, CCMHC

     Terry Eads, MIS Director, CCMHC

     William H. McDougal, Substance Abuse Services Director,   

     CCMHC

     William H. Robinson, Residential Services Director, CCMHC

     Dr. Sylvia Branson Ellis, Psychological Services Director, CCMHC

      Stacy Martin, Clerk to the Area Board, CCMHC

I.         Welcome

             Members were welcomed and introductions were made.

II.        Announcements

·                      Mrs. Jenkins reported that there is a debate at the State because elements in the plan around planning, monitoring and quality assurance which LME’s are to mirror from the State do not currently exist at the State level.  Thus, there are areas in which LMEs and communities do not have the information/template to mirror.  Also, there are differences in Medicaid service requirements and target population benefits packages.  The State has submitted a revised Medicaid Plan to the Federal Government.  If they adopt the new Medicaid Plan, which follows more of a rehab model, there is a higher county match for Medicaid.  This could be a problem in many areas.

·                      The residential rate will be decreasing by 5% and may be retroactive to July.  There is still no definitive word on this.

·                      Staff from CCMHC visited VGFW recently and obtained good information regarding approaching IPRS.

·                      Mr. Eads reported that he went to an MIS users group this week where they discussed the fact that State is requiring specific information but not providing the format, etc.

·                      Ms. Smith announced that she along with a group of other providers meet every Wednesday at 9:30 at Shoney’s to develop, implement, and discuss standardization of forms, reporting, etc., as well as to pull together resources.  She invited other interested persons to attend.

-    This group would like to present to the Area Programs where they are and what they have done in terms of data sets, analysis of grievances, and aggregate data. 

·                      Ms. Smith introduced her two guests Mr. Miranda and Ms. Gibson who presented information on the needs of the Hispanic Community.

-                                   There is several issues addressed in the 2001 Governor’s Report. 

-    There is a need to increase bi-lingual providers across the state as there are State and Federal requirements to meet these needs as well.

-    There is a need to increase the number of trained medical interpreters and funding for interpreters.  There is a $2.3 million interpreter initiative at the State level.

-    Due to the 394% increase in the Hispanic population in Cumberland County, there is a need to find creative ways to come up with workers on a volunteer basis, as well.

-          There should be compensation for Spanish language proficiency for workers.

-    There should be incentives for mental health agencies to adhere to and consequences for non-compliance to Title VI.

-    Dr. Branson informed members about the Cultural Competency/Sensitivity Committee at CCMHC and invited Mr. Miranda and others to attend.

-    Mr. Miranda shared the contents of a booklet offering information on many nation-wide services that offer financial assistance paying for medical expenses.

III.      Agenda Adjustments

            None

IV.       Approve Minutes From Last Meeting

            Minutes were accepted as written

V.        Service Monitoring and Oversight Grid

            Members were asked to look over the grid and bring back dates to finish by the next meeting.

VI.       Task/Objective to be Completed

            Service Monitoring and Oversight Grid

VII.     Round Robin

Mrs. Jenkins offered to provide the new APSM 30-1 released last week to Ms. Smith.  She will share with other providers.

VIII.    Next Meeting

            Friday, November 22, 2002 from 9:00 – 11:00 a.m.